Online itinerary builder for conferences and meeting planners

An Itinerary Planner that’s Easy to Implement

Edit Speaker Detail for Conference App

Create Easily

The Planner uses the same data as the conference app. Import data files easily for large scientific meetings. Edit online in the CMS directly for small events.

Online Itinerary Planner Integrated into Conference Website

Integrate Seamlessly

Customize colors to harmoniously integrate the Online Planner directly into your website. Choose which tabs should be displayed in what order.

Online Meeting Planner syncs with Conference App

Sync with Event App

The EventPilot conference apps include a two-way sync with the online planner so your attendees can switch back and forth between the two.

Efficient Planning with Everything in One View

Online Planner for medical meetings

Innovative Online Schedule View to Visually Plan Each Day

Schedule View for Online Conference Planner App

Maximize Education Value
Visually Fill any Gaps

The calendar style view visually displays all scheduled items. The overall event timetable in the background contains interactive timeblocks that reveal all sessions within the timeblock. Attendees can easily spot openings in their schedule and fill that gap with available sessions by simply selecting the timetable in the background.

Two-Way Sync with Native Mobile Conference App

Online scientific conference planner sync with medical meeting app

Make Scheduling for Large Scientific and Medical Meetings Easy for Your Attendees

Powerful scheduling features help your attendees maximize their short time at your event

Find Sessions Quickly

Search, filter, browse, drill down, view by day, or list by speaker to find just the relevant sessions. The search supports multiple terms, exact matches, and exclusion terms to eliminate irrelevant results.

See All in One

Program planning is convenient on a desktop or laptop monitor. Navigate the entire scientific program down while remaining in one single window. Three collapsible panes and a full screen view ensure the biggest viewing area.

Schedule and Plan

Add sessions to the schedule from the program, speaker view, or research abstracts and scientific papers. Quick-add directly from the list view without even drilling down into the detail view.

Fill Time Gaps Visually

Maximize the short time at the event using a visual schedule view. The schedule displays an interactive timetable at a glance to easily fill any gaps in the personal calendar.

Access Latest Scientific Research

Research abstracts, posters, and presentations are included in the itinerary planner. Search the paper list or review slides and further handouts directly from the session detail view.

Switch to Mobile Seamlessly

With the two-way sync, the online itinerary planner fully synchronizes data between the desktop planner and the mobile conference app. Visual design and functionality matches for a transition to mobile devices seamless.

Desktop Conference and Meeting Planner Feature List

Scientific & Medical Meetings

  • Visual Schedule View
  • Presentation Level Sessions
  • Research Abstracts & Papers
  • CME / Credit Tracking
  • Filter Keywords & Tags
  • Supports Large Datasets

Conference Program Views

  • Multi-Pane Event Program Overview
  • Conference Program
  • Session Handouts & Links & Slides
  • Speaker List with Bios
  • Exhibitor & Sponsor List
  • Session Detail Views
  • General Meeting Information

Configuration Options

  • Password Protection
  • Member Authentication Integration
  • Custom Program Tabs
  • Customizable Colors
  • 24/7 Data Updates
  • CMS Data Import & Edit

Navigation & Usability

  • Bookmark or Favorite Items
  • Export Schedule to Outlook
  • Print Personal Schedule
  • Full Screen View
  • Collapsible Panes
  • Color Coded Session Tracks



Contact us to see a demo of the online itinerary planner for medical meetings or scientific conferences