Last updated: 6/25/2014

ATIV Software (“ATIV”) is committed to protecting your privacy. This privacy policy explains many of the data collection and use practices of ATIV’s Services (the “Service”). By using the ATIV Software’s Website or the EventPilot Platform, you agree to the privacy policy.

ATIV offers Services, including but not limited to the EventPilot Platform and Website, on behalf of its customers or partners. Any personal information you provide through the Service may be shared with the customer or partner who has engaged ATIV to provide this service, unless explicitly stated otherwise. Please consult with ATIV’s customer or partner for information about how they handle your personal information.

This disclosure focuses on features that communicate with the Internet and is not intended to be an exhaustive list.  This Service is not intended for the use of children and will not knowingly collect any personal information from children.

Collection, use, and sharing of personal information

When using or registering with the Services, personally identifiable information such as email and name may be collected. ATIV may collect and use your personal information to provide, operate, and improve the Service including but not limited to service capacity planning, anticipating, diagnosing, supporting or resolving problems that might limit or disrupt the Services, internal purposes such as auditing, data analysis, and research to improve the quality of the Service.

ATIV may also use your personal information to provide you with important information about the product or service that you are using, including updates and notifications.

ATIV occasionally will hire other companies to provide limited services on our behalf, such as technical support, transaction processing, or statistical analysis. We will only provide those companies the personal information they need to deliver the service, and they are prohibited from using that information for any other purpose.

Information that is collected by or sent to ATIV may be stored and processed in the United States or any other country in which ATIV or its affiliates, subsidiaries, or agents maintain facilities, and by using an ATIV site or service, you consent to any such transfer of information outside of your country.

ATIV may disclose personal information about you if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on ATIV; (b) protect and defend the rights of ATIV (including enforcement of our agreements); or (c) act in urgent circumstances to protect the personal safety of ATIV employees, users of ATIV sites, products or services, or members of the public.

Standard wireless carrier rates may apply for any messages received from ATIV if the email address you provide us is an email address that you access via a wireless device. You also represent that you are the owner or authorized user of the wireless device on which the messages may be received, and that you understand and are authorized to approve the applicable charges.

If ATIV becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will ensure the confidentiality of any personal information involved in such transactions and provide reasonable notice before personal information is transferred and becomes subject to a different privacy policy. Such notice may be given by a clear and concise statement on ATIV’s website or in a subsequent update to the App that there has been an update to this Privacy Policy.

Collection and use of non-personal information

ATIV may aggregate data to help provide more useful information to our customers and to understand which parts of our website, products, and services are of most interest to users. Aggregated data is considered Non Identifiable Data for the purposes of this Privacy Policy unless combined with personally identifiable information such as email, name or image. You understand that logging out or deleting the Personal Information that you have provided may affect your ability to use the Services and features provided.

Feedback or contact forms

ATIV may place email links and or forms on our Website or the Services to allow you to contact us directly. The Personal Information you provide in these links and forms is used to respond directly to your questions or comments. ATIV may store comments to improve our website, Services, products, process, and for review but will discard the Personal Information in any such case. All information other than Personal Information that you send to ATIV using these email links or forms,will not be considered or treated as confidential information. Do not send us any information, ideas, suggestions, proposals, or comments that you consider confidential or that you want to be treated as confidential.

Service providers

ATIV shares personal information with service providers as requested by ATIV’s customers. These services could include registration services, abstract management services, scheduling or other similar services required to utilize the features of the Services. These service providers are obligated to protect your information.

Third party sites and services

The App may include links to other applications or sites. This Privacy Policy applies to the Services of ATIV only. Any information you submit to linked sites or other applications will be subject to the privacy policies of those sites or applications, if any. You should review those policies carefully before providing any information to these linked sites or applications.


The contact information you provide to the Service may be used to alert you about networking or important information related to the Service. ATIV may use customized links or similar technologies to determine whether the email has been opened and which links you click in order to help provide you more relevant information.

Location Based Services

If Location Services is turned on, you may receive notifications based on locations as set up by the organizer. ATIV does not track your movements but may collect, use, and share with ATIV’s partners, service providers and customers which alerts have been triggered on your device based on your proximity to a GPS or beacon location as specified by ATIV’s customers. GPS location services can be turned off in the Location Services on your device’s settings.

Beacons enable the native app to determine your proximity to a set defined locator, if in use, for alerts and notification purposes using your device’s Bluetooth signal. Receiving Beacon transmission can be disabled by turning off your device’s Bluetooth.

User Emails

If you log in to the Services, ATIV may send you informational daily emails with important reminders based on, for example, your personalized schedule. ATIV uses the contact information provided by the organizer or submitted by you during account creation. If you wish to withdraw your participation from these emails, you may opt-out of receiving future mailings at any time by unsubscribing at the bottom of the email message.


ATIV is committed to protecting the security of your information and we undertake practical and reasonable steps to protect Personal Information from unauthorized or accidental access, disclosure, misuse or processing, or from alteration, destruction, or loss. We use a variety of security technologies and procedures to help protect your information from unauthorized access, use, or disclosure. Personal Information that we collect resides on servers operated by ATIV and is accessible only to personnel who, by virtue of their duties, are required to have access and have been trained in, and tasked with, the observance of the principles embodied in this Privacy Policy.

If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential. Do not share this information with anyone. If you are sharing a computer with anyone you should always choose to log out before leaving a site or service to protect access to your information from subsequent users.

Some services such as messaging or social networking may share Personal Information and may be visible to other users to be read, collected, or used by them. You are responsible for the personal information you choose to submit in these instances.

Changes to this privacy policy

We occasionally update this privacy policy to reflect changes in our products and services and customer feedback. Please review the “last updated” date at the top of this policy.

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